Funding Opportunity: ENCATE Launches Bilateral Exchanges Program

ENCATE invites European nonprofit organizations to apply for support to organize bilateral exchanges. ENCATE will support learning mobility activities in which sending and host organizations gain new knowledge and first-hand experience during a short stay in a host organization.

February 16, 2024– ENCATE Bilateral Exchanges Program funds self-organized residency activities, where a participant spends four to five days in a host organization. These exchanges are aimed at facilitating in-depth knowledge transfer and experience sharing between sending and host organizations on how to effectively counteract antisemitism, racism, and other forms of discrimination as well as strengthen democracy and human rights. As a result, sending and host organizations critically reflect on their work, translate their knowledge and skills into transferable methods, and develop new partnerships. Exchanges are open to organizations from diverse social justice fields, from children’s rights to LGBTI organizations, from museums to interfaith coalitions. In 2024, ENCATE plans to support six exchange activities (the mobility of six participants).

Exchange Activities

Bilateral exchange activities last four to five full days, excluding travel time. Activities should take place between March 1 and August 31, 2024. Sending and host organizations should design the activity details together (the activity schedule, exchange goals, participant selection, and dates). The host organization will assign one supervisor for the exchange activity. The supervisor will be responsible for planning and conducting the activity and will ensure that the activity reaches the program goals. The work of the supervisor will be compensated (See Costs and Logitics). The guest participant will become involved in the host organization’s daily work routine. Activities may focus on either direction of knowledge and experience transfer or a combination of both:

The participant can gain firsthand experience of the organization’s approaches, methods, programs, and local context.
The host organization can develop their approaches, methods, programs and new projects with the help of the sending organization and guest expert’s intensive contribution.

The schedule may include off-site meetings and visits if relevant to the program’s objectives. Furthermore, the activity schedule should include a form of contribution by the participants to their host organizations through input, such as holding a seminar or making a presentation about their work or areas of expertise.

The schedule must include:

Knowledge and experience transfer
Input by the participant

The schedule can also include:

Relevant site visits (other NGOs, memorial sites, etc.)
Meetings with NGOs, community members, officials and other stakeholders
Public events
Participation in educational or other programmatic activities (e.g., school workshops)
Development of joint projects

Organizers

Project Partner

Supporters

Requirements

The exchange activity will involve at least one ENCATE member as a host or sending organization.
The activity will take place in a European country (including non-EU).
Education focus is encouraged.
The exchange activity should set at least one specific goal of transferring/sharing a methodology, knowledge, and approach in which the host or sending organization has substantial experience.
An organization can apply for multiple exchange activities but must submit separate application forms for each exchange.
Parties to the selected exchange activities should be willing to sign an agreement with KIgA e.V. that includes responsibilities such as logistics, confidentiality, safeguarding, liability, and reporting.

Application and Selection

/ Two organizations (host and sending) should prepare the application form.

/ The application form should clearly define the dates, the schedule, and the participants.

/ Applications will be evaluated on a rolling basis. ENCATE supports up to six exchanges. Therefore, we strongly encourage you to submit your application early.

/ After an initial technical evaluation by KIgA e.V., the ENCATE Steering Committee will make a selection from the eligible applications.

/ Countries with fewer educational programs tackling antisemitism and gender equality will be prioritized.

Application Form

If you need more information:

If you have additional questions, please join one of the Info Zoom calls listed below.

Info Call 1: March 1, 10-11 am CET
Info Call 2: March 5, 2-3 pm CET

You can register info calls from these links:

Costs and Logistics

Please note that ENCATE will reimburse all of the costs based on the guidelines and limitations provided below.

	Travel	Accommodation	Subsistence	Honorary Fee
Who is responsible for organizing?	Sending Organization or Participant	Sending Organization or Participant	Participant	A supervisor or Host Organization receives the compensation
Eligible costs	Intercity economic flight/rail/bus costs	Number of nights x 100 Euro	Unit costs based on EC rates*	Full activity days x 150 Euro
Upper limit of reimbursement by ENCATE	Actual costs up to EC unit costs (For max. reimbursement amounts see the calculator and unit costs per distance below)	Up to 5 nights	Up to 5 days	Up to 750 €
	Calculator and unit costs, See Table 2		For the daily subsistence rates, see p.13

/ Costs will be reimbursed after an activity report is properly submitted and proof of expenses is delivered.

/ Participants should have/obtain a travel and liability insurance.

/ Travel Costs: Calculator and unit costs per distance, See Table 2

/ Subsistence costs include the participant’s meals, local tranportantion, insurance and other unforseen costs. See the daily subsistence rates, See Page 13

Project

This training course is part of the DaRE Together project, a collaboration with CEJI. DaRE Together is supported by the EU’s CERV Programme and the German Federal Foreign Office.